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What is an incident?

Any unplanned event that results in harm to an individual, property, or the environment.

What is a near-miss incident?

A near miss does not result in injury, illness, or damage by definition, but it had the potential to do so.

Why report an incident?

The information reported from incidents is valuable in preventing the re-occurrence of similar incidents. Reporting incidents promptly is also critical so we can respond to them in an appropriate manner, and it helps us properly manage any potential claims.

All injuries, illnesses, and incidents that occur during official Scouting activities must be reported within 24-48 hours to the Safe Scouting Specialist or your District Executive by completing the Incident Report Form.

In the event of an injury or illness during a Scouting activity, an HSR claim form can be submitted within 90 days from the date of injury. You can obtain a form by reporting the incident using the Incident Report Form and sending it to the Council’s Risk & Safety representative. Please contact Safe Scouting Specialist, Tera Gunderman at Tera.Gunderman@scouting.org or 314-256-3114 for claim forms, instructions and assistance.

Please note: The HSR policy is excess of any other available medical benefits sources. This means that you must file your bills through your primary, or personal, insurance carrier prior to this policy responding.

Youth Protection Reporting Procedures for Volunteers –

Mandatory Report of Child Abuse:
All persons involved in Scouting shall report to local authorities any good-faith suspicion or belief that any child is or has been physically or sexually abused, physically or emotionally neglected, exposed to any form of violence or threat, exposed to any form of sexual exploitation, including the possession, manufacture, or distribution of child pornography, online solicitation, enticement, or showing of obscene material. You may not abdicate this reporting responsibility to any other person.

Reporting Violations of BSA Youth Protection Policies:
If you think any of the BSA’s Youth Protection policies have been violated, including those described within Scouting’s Barriers to Abuse, you must notify your local Council Deputy Scout Executive or his designee, the Safe Scouting Specialist, so appropriate action can be taken for the safety of our Scouts.

Steps to Reporting Child Abuse:

  • Ensure the child is in a safe environment.
  • In cases of child abuse injury or medical emergencies, call 911 immediately.
  • In addition, if the suspected abuse occurred in the Scout’s home or family, you are required by state law to immediately report/contact the local child abuse hotline.
  • Notify the Council immediately by completing the Youth Protection and Membership Infraction Form  sending it to your District Executive or the Safe Scouting Specialist and the Deputy Scout Executive, Martez Moore. (If you are unable to complete the form, a phone call or email will suffice.)


Incident Report Form
Youth Protection and Membership Infraction Form 
Near Miss Incident Report Form
Youth Safety Fact Sheet
Youth Safety Infographic
Scouting’s Barriers to Abuse

What position should I register in to stay/participate in overnight programs, such as camping? (effective September 2023)

Adults may select from the list below of adult leader position options provided in the “Registration Guidebook of the Boy Scouts of America” that is available for their unit, district or council position. Adult volunteers must register in the position(s) they are serving in. Adults registering in a unit position must be accepted and approved by the head of the chartered organization or the chartered organization representative.

Unit Positions:
Assistant Cubmaster
Assistant Scoutmaster
Assistant Webelos Leader
Assistant Den Leader
Chartered Organization Rep.
Committee Chairman
Committee Member
Den Leader
Explorer Post Advisor
Lion Coordinator
Lion Den Leader
New Member Coordinator
Pack Trainer
Post Explorer Post Associate Advisor
Post Committee Chairman
Post Committee Member
Principal / Executive Officer
Tiger Den Leader
Unit Chaplain
Unit College Scouter Reserve
Unit Scouter Reserve
Venturing College Sctr Reserve
Venturing Crew Advisor
Venturing Crew Assoc. Advisor
Webelos Leader

Council and District Positions: 
Assistant Council Commissioner
Asst Roundtable Commissioner
Asst. District Commissioner
College Scouter Reserve
Council Advisory Council
Council Assistant Treasurer
Council Associate Member
Council Camp Staff (Adult)
Council Camp Staff (Youth)
Council Chaplain
Council Commissioner
Council Committee Member
Council Executive Board Member
Council Expl/LFL Committee Chr
Council Expl/LFL Committee Mbr
Council Honorary Member
Council Member-at-Large
Council President
Council Religious Emblems Coord
Council Scout Alumnus
Council Service Team Chair
Council Service Team Member
Council Treasurer
Council Vice-President
Dist Exploring/LFL Committee
District Chairman
District Chaplain
District Commissioner
District Exploring / LFL Comm Chr
District Member-at-large
District Religious Emblems Coord
District Service Team Chair
District Service Team Member
District Vice-Chairman
LFL Stem Day Camp Staff (Adult)
LFL STEM Day Camp Staff (Youth)
Neighborhood Chairman
Neighborhood Committee
Roundtable Commissioner
Scouter Reserve
Unit Commissioner

If you have any youth protection, incident, injury, illness, insurance, policy or other safety related questions, please don’t hesitate to reach out to our Safe Scouting Specialist, Tera Gunderman @ Tera.Gunderman@scouting.org.

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