Gravois Trail District Contact Information
| Name | Title | Phone | |
| Joe Shaver | Activities Chair | jomijosh@yahoo.com | |
| Bryce Heitman | Advancement Chair | 636-352-5869 | bryceheitman@yahoo.com |
| Terry Madden | Camping Chair/ Eagle Board of Review Chair | 314-229-5489 | eaglereviewgt@yahoo.com |
| Carl Cook | Eagle Project Review Coordinator | GTEagleProjects@gmail.com | |
| Andy Karcher | Annual Giving Campaign Chair | awk172@gmail.com | |
| David Jefferson | Membership Chair | davidwjefferson@gmail.com | |
| Traci Dalton | Product Sales Co-Chair | tld865@yahoo.com | |
| Kelly Witt | Product Sales Co-Chair | kellymwitt@hotmail.com | |
| Nicholas Rousseau | Public Relations Chair | eaglescout7808@gmail.com | |
| Mike Kempf | STEM Programs Chair | shaggyscout7@gmail.com | |
| Ollie Tilghman | Training Chair | owlie3@sbcglobal.net | |
| Tim Schmitz | Venturing Advisor | t_schmitz@yahoo.com | |
| Key 3 | |||
| Kyle Grate | District Chair | kyle.grate@ssmhealth.com | |
| Nate Jeffries | District Commissioner | 314-471-3659 | gtdistrictcommissioner@gmail.com |
| Gil Kauffmann | District Vice Chair of Program | gilkauffmann@gmail.com | |
| Kenny Wolff | Senior District Executive | 314-256-3145 | ken.wolff@scouting.org |
Gravois Trail District Meeting Schedule
Roundtable
Who: All Cub Scouts, Scouts BSA, and Venturing Leaders & Parents
Where: Bayless Elementary, 4531 Weber Rd. St. Louis, MO 63123
When: The First Tuesday of the Month @ 7 pm.
Roundtable is the best way to keep up on Scouting in the Gravois Trail District. Program updates and continuing training opportunities are available at each meeting!
Eagle Scout Resources
Eagle Project Planning Presentation
This document answers many of the most common questions about the project process as well as providing some helpful tips and best practices.
The Eagle Scout Service Project
Eagle Project Review & Eagle Board of Review (Gravois Trail)
Who to Contact
All Eagle Project Reviews (project proposal approvals) and Eagle Boards of Review (after Council signatures) are scheduled through the Eagle Board of Review Team.
Contact: Eagle Board Review Chair Terry Madden — phone only: 314-229-5489
Please save this number so you recognize his return call.
General Guidelines (apply to BOTH reviews)
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By appointment only. No walk-ins.
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In-person reviews only.
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Monthly availability:
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1st Monday
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2nd Tuesday
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3rd Wednesday
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4th Thursday
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Approaching age 18? Clearly state your deadline when requesting an appointment.
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Scouts should involve a parent/guardian or registered leader when scheduling and attending.
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Response time: Mr. Madden will return calls within 24 hours when able.
Eagle Project Review (Project Proposal Approval)
Before you call:
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Have your completed project plan and signature page ready (all required signatures except the district signature).
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Be prepared to provide:
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Your full name, unit number, and contact info
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Beneficiary and a brief project summary
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Any timeline constraints (especially if nearing 18)
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To schedule: Call 314-229-5489 to request an appointment with the Eagle Board of Review Team for your Project Review.
Eagle Board of Review (After Council Approval)
Before you call:
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Ensure the Council has signed off on your Eagle application/paperwork.
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Have your entire packet with you when you call (application, project report, references per local practice, etc.).
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Review the list of questions Mr. Madden will ask during the phone call:
👉 Click here to review the required questions.
To schedule: Call 314-229-5489 to request an appointment for your Eagle Board of Review.
Questions
For any questions about Project Reviews or Eagle Boards of Review, call Eagle Board Review Chair Terry Madden at 314-229-5489.
Helpful Links
Resources / Downloads
- 2025-26 Program Guides
- Youth Application | Adult Application (for adult volunteers and new Venturing and Sea Scouting participants who are 18 but not yet 21)
- Criminal Background Check Form
- Financial Assistance Form
- Missouri Care - Healthy Blue Assistance Form
- Annual Health and Medical Form
- New Cub Scout Leader Guide
- New Parent Orientation Guide
- Unit money-earning application
- Certificate of Insurance – Online Request Form
- Fiscal Policies: Unit Finances & Tax Exemption Status
- Incident Report Form
- Near Miss Incident Form
- Youth Protection & Membership Infraction Reporting
- Scouting's Barriers to Abuse
- Youth Protection and Barriers to Abuse FAQs
- How to Print Membership Cards
- How to Print Charter Certificates
- Awards and Nomination Forms
- Unit Budget Worksheet
Links
Gravois Trail District Documents
Need to update Scoutbook?
Scoutbook is becoming more and more prevalent as a tool our National Team is using to assist units and track advancement. There is a new tool on the app to help Leaders plan meetings, find training, and promote scouts right from their smartphone! Den leaders can also watch presentations about den meetings and look at the requirements to help prepare for activities. I have attached a Scoutbook presentation to help any units new to Scoutbook, or quite frankly anyone using Scoutbook, to help them get information and learn the system. It is quite comprehensive, but it should help answer some of those basic questions. Click here for more information: Scoutbook for Leaders.
Need to update your Unit’s Map Pin?
It has come to my attention that many leaders are unaware of how to change the beascout.org map pin to help people locate and connect with your unit. This function is vital to any healthy unit to have up-to-date information so prospective families can easily find your units. I have attached a step-by-step document to help you update your pin with the correct leadership information and meeting locations to make it easier for your units to be found, especially with ScoutFest coming up! I also found this helpful article from Bryan on Scouting, https://blog.scoutingmagazine.org/2017/08/16/update-your-beascout-pin-today-so-future-scouting-families-can-find-you-tomorrow/. Click here for information on how to make changes to your unit’s Map Pin: How to Update Your Unit’s Map Pin.